18 November 2025 10 min read
An office move is a project, not a task. The companies that do it well start six weeks out and delegate execution to a single mover. Here's the countdown template we hand our HITEC City, Gachibowli and Financial District clients.
Week -6: audit and appoint
- Inventory every workstation, server, printer, meeting room asset
- Photograph existing IT setup for reassembly reference
- Appoint an internal move captain and a single mover
Week -4: floor plan and IT prep
- Finalise new-office seating plan with department heads
- Coordinate with ISP for internet at new site 5 days before D-day
- Back up all servers and mission-critical workstations
Week -2: comms and packing kits
- Employee memo with new address, parking, entry pass details
- Colour-coded label kits (one colour per department)
- Confirm elevator bookings at both buildings
Move weekend: the execution
Friday 6 PM: crew arrives, packs, colour-labels, loads. Saturday: transit and unload into pre-marked zones. Sunday: IT reassembly, workstation setup, network testing. Monday 9 AM: employees walk in, plug in, work.
The one thing most offices get wrong
Underestimating cables. Every workstation has 4–8 cables. Multiply by 45 desks — that's 300+ cables. We colour-code and bag them per-desk. Without that, IT reassembly takes days instead of hours.
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